Payrun Type

Payrun Type configurations contain all configurations related to pay creation.

Steps to configure settings

Navigate to Administration Configuration --> Payroll --> Payrun Type.
Expand the row to go into the configuration subgroup.
Expand the row for the sub group to get into the configuration rule
Click on the "Pencil Sign" to edit a configuration items.
Enter relevant details.
Save the configuration.

Table 1 : General Configurations

Subgroup Rule Functionality

Non Pay Week, Normal, Special and Termination
AlertDeductionThreshold
Send an alert that shows deductions that have exceeded a predefined threshold. This threshold is configured in the payroll module as "Percentage Deduction allowed from Gross Pay (%)". The "Email To" is configured in the payroll module as "Email address to send deduction over gross alert".

AlertPayUpdate
Send an alert that shows pay has been updated. This alert is sent to the employee's email address.

The email will contain the ESS link for the employees to review their payslip.

AlertSuperNotDeducted Send an alert showing a list of employees where super has not been deducted. This alert is sent to the payroll email address configured in the payroll module as "Payroll Email Address".

AlertVerificationChecks Send an alert showing a list of verification checks when a pay is created. This alert is sent to the payroll email address configured in the payroll module as "Payroll Email Address".

CalculateSuperCompulsory
Calculate the compulsory portion of superannuation. In certain cases this would be turned off. Example: when uploading opening balance entries.

Notes:

"Deduct Super" should be enabled on the employee profile.
"Super ID" should be updated for the employee.

CalculateSuperExcess
Calculate the excess portion of superannuation. In certain cases this would be turned off. Example: when uploading opening balance entries.

Notes:

"Deduct Super" should be enabled on the employee profile.
"Super ID" should be updated for the employee.

CalculateTax
Calculate all taxes. Example: PAYE, FBT, etc. In certain cases this would be turned off. Example: when uploading opening balance entries.

Notes:

"Tax Scale" should be enabled on the employee profile.
"Tax ID" should be updated for the employee.

CreateMissingTimePaycode
Enable "Missing Time" cash payment. Changes pay method from "Direct" to "Cash" when employees have missing time on the pay day. Exceptions for an employee's having "Missing Time Paycode" which overrides this rule. Reverts payment method to "Direct" after the pay is updated.

Notes :

Configure "Missing Time " settings on menu 233.

CreateNormalHoursZeroQuantity This will create the pay for an employee with "Normal Hours" as 0. This is useful for employees on "timesheet" where there is no leave or time entry in the system. The pay will be created with amount as 0 and when the pay is updated leave will accrue for the employee.

IncludeAchievement
Include "Achievement" entries that are marked as monetary when creating a pay.

Notes:

"Paycode" should be updated for the achievement.

IncludeAllowance Include "Allowance" entries when creating a pay.

IncludeBenefit Include "Benefit" entries when creating a pay

IncludeContractExpiry
Include "Contract Expiry" entries when creating a pay. The employee is marked as terminated after the pay is updated. Send an alert showing a list of employees that have their contract expired. This alert is sent to the payroll email address configured in the payroll module as "Payroll Email Address".

Notes:

Contract expiry date should be updated before pay update.
Contract expiry date should fall between the pay date.

IncludeCustomization Include customization entries. This is applicable to customers having customizations that creates custom entries in pay.

IncludeDeduction Include "Deduction" entries when creating a pay.

IncludeESSTime
Include "ESS Time" entries when creating a pay.

Notes:

Timesheet should be approved.
"Payroll Paycode" should be updated for the "Activity" used to created the time entry.

IncludeFinalPay
Include "Final Pay" entries. Creates a leave balance payout, leave accrual payout and marks the employee as terminated after the pay is updated.

Notes:

Termination date should be updated

IncludeLeaveLoading
Include "Leave Loading" entries when creating a pay.

Notes:

Enable leave loading and set the lease loading % on the "Employee Profile" on the "Payment Tab".

IncludeLeaveTransactionsSold Include "Leave Transactions" that are "taken" and "sold" when creating a pay.

IncludeLeaveTransactionsTaken Include "Leave Transactions" that are "taken" and NOT "sold" when creating a pay.

IncludeShiftAllowance Include "Shift Allowance" entries when creating a pay.

IncludeStandardPay Include "Standard Pay" entries when creating a pay

IncludeTimesheet Include "timesheet" entries for employees flagged as timesheet when creating a pay.

IncludeTimesheetForNonTimesheetEmployee Include "timesheet" entries employees flagged as non-timesheet when creating a pay.

ProcessLeaveAccrual/rollover Process leave accruals and leave rollover when the pay is updated.

UpdateNextPay Update "Next Pay" details when a pay is updated. In certain cases this would be turned off. Example: when uploading opening balance entries.

Subgroup	Rule	Functionality
Non Pay Week, Normal, Special and Termination	AlertDeductionThreshold	Send an alert that shows deductions that have exceeded a predefined threshold. This threshold is configured in the payroll module as "Percentage Deduction allowed from Gross Pay (%)". The "Email To" is configured in the payroll module as "Email address to send deduction over gross alert".
	AlertPayUpdate	Send an alert that shows pay has been updated. This alert is sent to the employee's email address. The email will contain the ESS link for the employees to review their payslip.
	AlertSuperNotDeducted	Send an alert showing a list of employees where super has not been deducted. This alert is sent to the payroll email address configured in the payroll module as "Payroll Email Address".
	AlertVerificationChecks	Send an alert showing a list of verification checks when a pay is created. This alert is sent to the payroll email address configured in the payroll module as "Payroll Email Address".
	CalculateSuperCompulsory	Calculate the compulsory portion of superannuation. In certain cases this would be turned off. Example: when uploading opening balance entries. Notes: "Deduct Super" should be enabled on the employee profile. "Super ID" should be updated for the employee.
	CalculateSuperExcess	Calculate the excess portion of superannuation. In certain cases this would be turned off. Example: when uploading opening balance entries. Notes: "Deduct Super" should be enabled on the employee profile. "Super ID" should be updated for the employee.
	CalculateTax	Calculate all taxes. Example: PAYE, FBT, etc. In certain cases this would be turned off. Example: when uploading opening balance entries. Notes: "Tax Scale" should be enabled on the employee profile. "Tax ID" should be updated for the employee.
	CreateMissingTimePaycode	Enable "Missing Time" cash payment. Changes pay method from "Direct" to "Cash" when employees have missing time on the pay day. Exceptions for an employee's having "Missing Time Paycode" which overrides this rule. Reverts payment method to "Direct" after the pay is updated. Notes : Configure "Missing Time " settings on menu 233.
	CreateNormalHoursZeroQuantity	This will create the pay for an employee with "Normal Hours" as 0. This is useful for employees on "timesheet" where there is no leave or time entry in the system. The pay will be created with amount as 0 and when the pay is updated leave will accrue for the employee.
	IncludeAchievement	Include "Achievement" entries that are marked as monetary when creating a pay. Notes: "Paycode" should be updated for the achievement.
	IncludeAllowance	Include "Allowance" entries when creating a pay.
	IncludeBenefit	Include "Benefit" entries when creating a pay
	IncludeContractExpiry	Include "Contract Expiry" entries when creating a pay. The employee is marked as terminated after the pay is updated. Send an alert showing a list of employees that have their contract expired. This alert is sent to the payroll email address configured in the payroll module as "Payroll Email Address". Notes: Contract expiry date should be updated before pay update. Contract expiry date should fall between the pay date.
	IncludeCustomization	Include customization entries. This is applicable to customers having customizations that creates custom entries in pay.
	IncludeDeduction	Include "Deduction" entries when creating a pay.
	IncludeESSTime	Include "ESS Time" entries when creating a pay. Notes: Timesheet should be approved. "Payroll Paycode" should be updated for the "Activity" used to created the time entry.
	IncludeFinalPay	Include "Final Pay" entries. Creates a leave balance payout, leave accrual payout and marks the employee as terminated after the pay is updated. Notes: Termination date should be updated
	IncludeLeaveLoading	Include "Leave Loading" entries when creating a pay. Notes: Enable leave loading and set the lease loading % on the "Employee Profile" on the "Payment Tab".
	IncludeLeaveTransactionsSold	Include "Leave Transactions" that are "taken" and "sold" when creating a pay.
	IncludeLeaveTransactionsTaken	Include "Leave Transactions" that are "taken" and NOT "sold" when creating a pay.
	IncludeShiftAllowance	Include "Shift Allowance" entries when creating a pay.
	IncludeStandardPay	Include "Standard Pay" entries when creating a pay
	IncludeTimesheet	Include "timesheet" entries for employees flagged as timesheet when creating a pay.
	IncludeTimesheetForNonTimesheetEmployee	Include "timesheet" entries employees flagged as non-timesheet when creating a pay.
	ProcessLeaveAccrual/rollover	Process leave accruals and leave rollover when the pay is updated.
	UpdateNextPay	Update "Next Pay" details when a pay is updated. In certain cases this would be turned off. Example: when uploading opening balance entries.